After the Mobility (ATM)

The points listed are intended as a guideline. It may well be that not every one of them is relevant to you.

You must complete the following steps at TH Köln:

By applying for the Confirmation of Stay, you ensure that you properly complete your stay at TH Köln. This step is mandatory for all exchange students at TH Köln.

• Check whether you have completed all necessary steps in Mobility-Online and entered your end date in the workflow.
• Your Confirmation of Stay must include the final date of your study-abroad period.
• This means: the relevant end date is the date of your last academic activity (exam, presentation, lecture, etc.) on-campus at TH Köln!
• The date of your actual departure from Cologne or Germany is optional to fill in. If you enter a date here, we will include it as additional information.
• As soon as we have verified that your information is correct, we will make the Confirmation of Stay available for download in Mobility-Online. It will also be sent to you automatically via email. Please send this to your home university if necessary.

Important: Effective immediately, we will no longer issue individual confirmations for partner universities. We will only use the TH Köln template. Your home university will be informed in detail about this in our Confirmation.

You can download your Transcript of Records directly from TH Köln's system up to eight months after the end of your mobility period.

Please note that our Office of Student and Examination Services cannot finalize your Transcript of Records until after your departure. Lecturers generally have six weeks after each respective exam to determine your grade. Only then will the grades be entered into our system. If a grade is still not available in the system even after six weeks, please contact the lecturer in charge. Ask them to enter your grade as soon as possible.

Note: The Department of International Affairs does not have access to your grades or your Transcript of Records!

Where can I find my Transcript of Records?

Exchange students at the Köln International School of Design (KISD) and the International Film School Cologne (ifs) should contact their Departmental Coordinator directly for their Transcript of Records.

All other exchange students can find their Transcript of Records in TH Köln's system.

Please note: Exam management at TH Köln, including the issuance of Transcripts of Records, is currently being migrated from PSSO to CaMS. This migration process is taking place in clusters and is expected to be completed in November 2028. During the transition phase, some faculties/programs will still be using PSSO while others will be using CaMS.

Please check the following page to see which system is used for your study program: https://www.th-koeln.de/en/academics/examination-management-clusters_130098.php

In both CaMS and PSSO, you will need your campusID and password to access your Transcript of Records. Additionally, authentication via “Multi-Factor Authentication” (MFA) may be required. More information about MFA is available on ILU:  https://selfservice.th-koeln.de/tas/public/ssp/39722ec1-aed8-42a2-ad83-acbe82ddc375

ToR from PSSO:

Transcripts of Records from PSSO are valid without a signature or stamp. They are issued in portrait format and do not include a verification link. If your home university requires additional verification, we suggest the following procedure:

Please meet with the coordinator at your home university (in person or via an online meeting) and generate your ToR together in real time.

ToR from CaMS:

Transcripts of Records from CaMS are valid without a signature or stamp. They are issued in landscape format and include a verification link that remains valid for 14 days after the ToR is generated.

Attention – please note!

In case you are taking “examinations from other programs,” you may need to generate a Transcript of Records from PSSO and a Transcript of Records from CaMS. “Examinations from other programs” are exams or other assessments from courses that do not belong to the study program in which you are enrolled at TH Köln.

• Grades for German language courses taken at the Language Learning Center are always recorded in CaMS. This is also the case even if the grades for your study program are handled in PSSO.

• If you are also taking courses from other degree programs, please check the following link to see on which platform manages they are managed: https://www.th-koeln.de/en/academics/examination-management-clusters_130098.php

In the German grading system, courses are graded from 1 to 5, with 1 being the best and 5 the worst grade. A course is considered passed if the grade is 4 or better.

Courses in which no grades are awarded are called ungraded lectures. On the transcript of records, these ungraded lectures are listed as passed or failed.

1.00 - 1.50 very good

1.51 - 2.50 good

2.51 - 3.50 satisfactory

3.51 - 4.00 sufficient

> 4.00 failed

• Apply for disenrollment.
• Once you have disenrolled, you can download a certificate of exmatriculation from CaMS (tab "reports" or “Bescheide/Bescheinigungen”) if required.
• Please note that you will no longer have access to the IT resources linked to the campusID (e.g. ILIAS/ILU, VPN) after exmatriculation/after the end of the semester. Exception: You can still log in to both PSSO and CaMS six months after exmatriculation. The university e-mail account (smail) can also be used for six months after exmatriculation. However, we recommend that you integrate your smails into an external mail program so that you can save the emails there and retrieve them at any time. You can find information on this on the Campus IT website.
• Save documents, information etc. from ILIAS/ILU when you need them. Your access to ILIAS/ILU will be blocked after de-registration.

• Return all books, journals, media etc. to the library.

• Unsubscribe from possible mailing lists and notifiers.

You must complete the following steps in your private home/at the city:

• Terminate your tenancy agreement with Kölner Studierendenwerk or your private landlord/ housing company in good time. Observe the notice periods in your tenancy agreement.
• Make an appointment to hand over the keys at the residence office of your hall of residence or with your landlord. Make sure that you leave the room or apartment in the same condition as you received it. This is the only way to get your deposit back.

• De-register with the citys registration office.

• Cancel your health insurance. You may need a certificate of disenrollment for this.

• Cancel your bank account. If you need a certificate of disenrollment, you can apply for this at the Student and Examination Service on your campus.

• Cancel all other contracts, such as cell phone, internet, gym, etc., in good time.

If you have previously paid the broadcasting fee, please deregister with the GEZ.

Thank you very much for your time at TH Köln!

The entire Department of International Affairs wishes you all the best in your future academic endeavors. We would be delighted to see you again in the future -whether as a master’s student or an intern.