Contact & Service

Contact information

Office of Student and Examination Services

If you have any questions on your online application to TH Köln or your enrollment, please contact the Office of Student and Examination Services

Applicants' Support DoSV

For general questions on DoSV, your registration or user account with hochschulstart.de, please contact hochschulstart.de.

Dialogue-oriented Service Procedure (DoSV)

Information for prospective students who want to apply to a Bachelor's program with restricted admission at TH Köln. Please read the following information carefully prior to submitting an application.

+++ Due to the Corona pandemic, dates and deadlines for the DoSV in the winter semester 2020/21 have not been announced yet. We will update this page as soon as we receive new information. Additional information on applications for the winter semester are available on TH Köln's central Corona info page www.th-koeln.de/corona_en.+++

+ What is the Dialogue-oriented Service Procedure (DoSV)?

With the Dialogue-oriented Service Procedure ('Dialogorientiertes Serviceverfahren', DoSV) hochschulstart.de coordinates the admissions procedures for prospective first-year students to Bachelor's programs with restricted admission. The participating institutions conduct their admissions procedures themselves, in accordance with state law and instituition-specific regulations. 

Not every institution of higher education in Germany participates in DoSV.  Participating institutions may choose to participate either with all or just a selection of their Bachelor's programs with restricted admission. Please refer to the DoSV Application Portal (section "courses offered") to find out which institutions and programs participate in DoSV. 

TH Köln participates in the DoSV with all its admission-restricted Bachelor's programs.

+ Application phase: October 15, 2019 to January 15, 2020

During the application phase, you need to register with hochschulstart.de. Once registered, you will receive an applicant ID as well as an applicant authentication number (BAN) that you need for your application through TH Köln's online application platform. You can access this information through your user account (My Data > Personal Data). 

In addition to your registration with hochschulstart.de you are required to submit an application through TH Köln's online application platform. Applications can be submitted starting in December (for the summer semester)/in May (for the winter semester). Dates are subject to change.
Application deadlines (cut-off date):
January 15 for the summer semester
July 15 for the winter semester

Registration - hochschulstart.de
Online application platform - TH Köln
 

+ What is the difference between an admission offer and a Letter of Admission?

Admission offer: You receive an admission offer if an insititution of higher education can, upon completion of the admissions procedure, offer you admission to a program you applied to. It is possible to receive more than one admission offer for different programs. 

Admission/Letter of Admission: If you either accept one of your admission offers or if you are admitted to a program based on the coordination rules described below, you will receive a Letter of Admission. Your Letter of Admission will provide information on the enrollment period and required documents. Once you have received a Letter of Admission, all other admission offers are automatically eliminated.

+ What is "prioritization"?

Your applications will automatically be ranked according to the date of receipt. This is called prioritization. You may change the order of your applications according to your preference.

Make sure to check the ranking of your applications by January 22, 2020 at the latest. Starting January 23, 2020 admission offers with a lower rank can be eliminated and you can receive a Letter of Admission for your highest ranked application. Thus, prioritizing your applications is crucial to the admissions procedure.

Please note that if you submitted more than twelve applications through DoSV, only the twelve highest-ranked applications are active, i.e. are considered for the admissions procedure.

+ Coordination phase: January, 16, 2020 to February 24, 2020

You may receive admission offers during this phase. We encourage you to regularly check your inbox (as well as junk or spam folders) and your user account on hochschulstart.de during this phase, to find out if you have received one or more admission offers.

Make sure to check the prioritization of your applications by January 22, 2020 at the latest. Starting January 23, 2020 the rules described below are applied and admission offers with a lower rank are eliminated. In general, it is possible to change the order of your applications until February 21, 2020. However, it is possible that one or more application(s) has/have already been eliminated and can no longer be re-prioritized.

You also have the option to actively accept an admission offer during this phase, i.e. if you have an admission offer for a lower-ranked application you may accept this offer. All other applications will then be permanently eliminated. 

Between February 22 and 24, 2020 the hochschulstart online portal will be closed. During this period the last remaining admission offers are determined and Letters of Rejection are issued. 

+ Coordination rules

The following coordination rules are applied during the period from January 23 to February 22, 2020.

Rule 1:

- You only have one active application.
- You received an admission offer for this application.

⇒ This admission offer will automatically be turned into a Letter of Admission.

Rule 2:

- You have more than one active application.
- You received admission offers for all your applications.

⇒ The admission offer for your highest ranked application will automatically be turned into a Letter of Admission.
⇒All other applications are automatically eliminated.

Rule 3:

- You have more than one active application.
- You have received an admission offer for more than one of your applications.
- There is at least one application for which you have not yet been offered admission.

⇒ All lower ranked admission offers are automatically eliminated.
⇒ Applications for which you have not yet been offered admission as well as the application with the highest-ranked admission offer are still active.
⇒ You also have the option to accept the admission offer and receive a Letter of Admission. In this case, all other applications are eliminated.

Rule 4:

- You have one or more active applications.
- By the end of the coordination phase you have not yet received a Letter of Admission but you have an admission offer.

⇒ This admission offer will automatically be turned into a Letter of Admission.
⇒ You will receive Letters of Rejection for all other applications.

If you have not received an admission offer by the end of the coordination phase, unfortunately all your applications have been rejected.

+ Letters of Admission and Rejection and enrollment period

Letters of Admission are issued and distributed by TH Köln. They are sent by email as an attached pdf-file.

Our advice: 
Check your inbox and your spam or junk folder regularly for emails from Hochschulstart or TH Köln.

You may also download your Letter of Admission from TH Köln’s online application platform in the ‘My Document’ section.  All relevant information for your enrollment is provided in the Letter of Admission.

When are the Letters of Admission sent out? 
TH Köln sends out Letters of Admission between late January and the end of February (for the summer semester)/late July and the end of August (for the winter semester)

When do I need to submit my enrollment documents?
For enrollments by mail you need to submit your enrollment documents within one week of receipt of your Letter of Admission. For enrollments in person, the date of enrollment is also usually within one week of the date of receipt of your Letter of Admission. In either case, detailed information on the enrollment process is provided in your Letter of Admission.
To not miss the enrollment deadline, make sure to check your inbox regularly and do not forget to check your junk or spam folder. You can only enroll within the time frame stated in your Letter of Admission. It is possible to authorize another person to carry out the enrollment on your behalf (you will receive the respective form with your enrollment documents).  In exceptional cases it is possible to extend the enrollment period. However, this can only be done if you contact us whithin the enrollment period stated in your Letter of Admission. After the enrollment deadline is it no longer possible to enroll at TH Köln.

When can I expect to receive a Letter of Rejection?
Letters of Rejection for programs participating in DoSV are always issued by hochschulstart.de. They are available for download in the DoSV Application Portal upon completion of the coordination phase. Applicants who have opted in the Application Portal to receive Letters of Rejection by regular mail can expect to receive their letters from late February (summer semester)/late August (winter semester).

Can I defer my admission?
Prosptective students who have received a Letter of Admission and are starting a military or social service period may defer their admission in the DoSV Application Portal and submit an Application for Special Admission at a later date.
Additional information is available from hochschulstart.de [in German]

+ Overview: Through which platform do I need to submit my application(s)?

The application process slightly differs depending on where you obtained your Higher Education Entrance Qualification (HEEQ) as well as your citizenship. Below is an overview of the different applicant groups and the respective application process:

Applicant How to apply
All applicants with a German Higher Education Entrance Qualification (HEEQ) and/or a degree from a German institution of higher education as well as vocationally qualified individuals

Registration on the
DoSV Application Portal 
(hochschulstart.de)

and

Online application to TH Köln 
Online Application Platform

German cititzens and applicants from EU/EEA member states and their spouses with an undergraduate degree obtained outside of Germany as well as applicants with an EU or EEA Higher Education Entrance Qualification (HEEQ)

Registration on the
DoSV Application Portal 
(hochschulstart.de)

and

Online application to TH Köln 
Online Application Platform

and

Academic Document Review at TH Köln

All other international applicants

Applications are submitted through uni-assist.

Please read the information on applications through uni-assist

uni-assist

You do not need to register with hochschulstart.de

M
M