Examinations during the Covid pandemic

The regulations detailed below apply to all examinations taken in the winter semester 2022/23.

Overview

Examinations on-campus may only take place if hygiene measures and infection protection regulations are observed.

The following regulations continue to be in place for examinations taken in the winter semester 2022/23:

  • Regulations concerning withdrawals from examinations are detailed in the respective examination regulations.
  • There are no covid-related free examination attempts.
  • Students on a leave of absence are not allowed to take examinations (exceptions apply for students who care for their children or other family members).
  • For the submission of Master's/Bachelor's theses, the regulations described in the examination regulations apply. 

Students participating in remote/online examinations may be required to sign and submit an academic integrity declaration. Relevant information will be provided by the respective examiners.

Withdrawal from examinations

In the winter semester 2022/23 the usual regulations regarding withdrawals from examinations, as detailed in the respective examiantion regulations, apply.

For additional information regarding withdrawals, please visit:
Withdrawal from examinations

Free examination attempts ("Freiversuche")

There will be no Covid-related free examination attempts in the winter semester 2022/23. Instead, the regulations regarding free examination attempts will be as decribed in the respective examination regulations. Students enrolled in Bachelor's programs (except programs offered in cooperation with other institutions) can make use of four additional examination attempts (two thereof to improve their grade) as described in sect. 14 (2) of the General Examination Regulations (Rahmenprüfungsordnung). If you want or need to use an additional examination attempt, please note that the timeframe for re-takes defined in sect. 14(3) of the (General) Examination Regulations for Bachelor's programs applies. For additional information, please go to: 

Additional Examination Attempts

Feel free to get in touch with the Office of Student and Examination Services if you have questions regarding free or additional examimation attempts: 

Office of Student and Examination Services

Examinations while on leave of absence

In the winter semester 2022/23 the usual regulations regarding examinations during a leave of absence apply: Students on a leave of absence are not allowed to take examinations (exceptions apply for students who care for their children or other family members).

Digital exam formats

The General Examination Regulations (Rahmenprüfungsordnung) in force since September 2021 provide a legal framework for digital examination formats. In particular section 16 as well as 18 to 22 provide clear definitions which should help you prepare for the different types of exams and their particular requirements. Please note that the General Exmanination Regulations are currently only available in German.

Remote examinations

Module examinations may be conducted as on-site exams on one of TH Köln's campuses or as remote examinations, i.e. not on TH Köln's campuses. In both cases, examinations may be offered as traditional (pen-paper) exams or in digital formats. Video conferencing tools may be used for oral examinations. Irrespective of the chosen format, the principle of equal treatment of all examinees is to be respected. Students should be prepared to show their student ID card (MultiCa) as well as a government-issued ID card upon request.

Remote oral examinations

TH Köln offers remote oral examinations via the video conference tools Zoom and DFNconf. Technical requirements for these examinations are an internet-capable computer or laptop, a reliable internet connection and a microphone and camera of a certain quality. Details will be announced by your faculty.

The procedure for conducting oral examinations via Zoom or DFNconf is as follows:

  • Only the examinee, the examiner(s) or expert observer(s) and (if necessary) a minute taker participate in the video conference.
  • Details on the examination are announced by the examination board or the examiner.
  • Please have your MultiCa as well as a government issued photo ID (such as your passport) ready for an identity check. You may be required to present your academic integrity declaration (unless previously submitted).
  • A written record of the examination is to be produced by the examiner (or another person present who is assigned this task). This record is to include information on the identity check, the content of the exam as well as the technical conditions including possible interruptions. TH Köln will not record the examination in any other way. As examinee, you are not also not permitted to record the examination. Doing so will violate the confidentiality of the examination and the rights of the participants as well as section 201 of the German penal code (Strafgesetzbuch; Violation of the confidentiality of the spoken word).
  • Due to the lack visual supervision, other suitable measures are to be taken to prevent the use of non-permissible means or any other attempted cheating. For this matter, it is important that
     
    • you are captured on camera as well as possible during the examination and that you have sufficient distance to your computer or laptop and
    • no other persons are present in the same room during the examination. Please also make sure that no other persons can access the room for the duration of the exam
    • To verify this, the camera is to be moved in such a way that the entire room is shown once before the examination as well as during the examination upon request.
  • In case the video connection is lost during the examination, the examination is to be repeated unless all participants agree, that the loss of connection is negligible and cannot possibly have any effects on the result of the exam. If all particpants agree, the exam may be repeated immediately after the connection was lost.
  • If there are significant difficulties in the transmission of sound and image, it is always to be verified if these difficulties have relevant negative effects on the examination. If necessary, the examination is to be canceled.

Alternatively, you may postpone your oral examination to the next regular examination period after the coronavirus pandemic when regular exam conditions as described in the examination regulations will be possible again and the situation caused by the pandemic no longer needs to be considered.

Remote written exams ('Fernklausur')

At the beginning of any remote written exam, examinees are to present their MultiCa and a government-issued ID card. Additionally they are required to show the entire room where they are to take the exam with their camera to demonstrate that they are by themselves and do not use any unauthorized resources. To ensure equal opportunities and to discourage cheating during remote exams, students are required to activate the camera and microphone of their communication device that is used for the exam (video supervision). In case of suspected cheating, supervisors may request that the camera is moved to show the entire room. Video supervision is to be carried out in such a way that the examinees’ privacy and personal rights are only affected to the extend ultimately necessary for the purpose of exam supervision. Video supervision is carried out by supervisors employed by TH Köln. There is generally no automated analysis of video or audio data of the video supervision. Examinations as well as image and audio data is not recorded or otherwise stored.

This also applies to electronic written exams (eKlausur) and multiple choice examinations which are offered remotely.

  • Please have your MultiCa as well as a government issued photo ID (such as your passport) ready for an identity check. You may be required to submit your academic integrity declaration (unless previously submitted).
  • A written record of the examination is to be produced by the examiner (or another person present who is assigned this task). This record is to include information on the identity check, the content of the exam as well as the technical conditions including possible interruptions. As examinee, you are not also not permitted to record the examination.
  • Additionally, you are not permitted to use the exam tasks for any other purposes than the particular exam. Any copying and distribution or publication (e.g. upload to any platforms, exchange through social media channels during or after the exam) etc.) is a violation of copyright and may result in additional sanctions.

Academic integrity declaration

Students participating in remote/online examinations may be required to sign and submit an academic integrity declaration. With this declaration you confirm that you have worked on the examination independently and without unauthorized assistance and that you have not used any non-permissible resources. If you do not submit this declaration, your exam will not be evaluated. Your examiner will let you know if and how the integrity declaration is to be submitted. A form is available for download on this page.

Please note:

If you submit your declaration by email, please make sure to keep the original signed copy as evidence. You may be asked to submit the original document, even after the examination.

Please also take note of the following information on copyright:

All teaching materials as well as exam questions/tasks and the evaluation scheme or sample solutions are protected by copyright. Any use of these materials beyond the actual teaching or exam context (e.g. upload to any platforms, print in lecture notes, forwarding to other students or other third parties (electronically or in print) etc.) is a criminal offense. In addition, it may lead to claims for injunctive relief and damages.

Additional information on legal aspects of eExams

Just like during an on-site examination, it is not allowed to receive help from third parties or exchange information with other people (e.g. through social media platforms) during remote examinations. By submitting an academic integrity declaration (Eigenständigkeitserklärung) you confirm that you did not receive any unauthorized assistance or used any non-permissible resources. In case the use of internet resources is allowed, make sure to cite properly. For example, a passage inserted with “copy & paste” without giving the source credit is considered cheating.

Any attempt to communicate or exchange information (e.g. resources) with other persons on the structure or content of the exam during the examination is considered attempted cheating and as a consequence, the examination will be graded “not passed”. Please also note that, as per the terms of use of TH Köln’s CampusIT,  it is not allowed to pass on passwords to another person or to use another person’s campusID. Doing so will result in the withdrawal of your CampusID (revocation of your permission to use). It is not possible to withdraw from an exam after its start. TH Köln expressly reserves the right to take further legal actions (removal from the student register, fine proceedings as well as the initiation of criminal proceedings for making a false acdemic integrity declaration, etc.). If you fail to submit your integrity declaration, your examination will not be evaluated with the exception of cases of attempted cheating. In this case, you are facing the consequences detailed above.

Additional information on data protection during eExams

When examinations are conducted in digital formats or using electronic communication methods, the login information and the IP address of the computer used for the examination will be temporarily recorded. This is in addition to the personal information (student ID number, first and last name) which is generally recorded for any exam as per TH Köln’s enrollment regulation and the legal relationship due to the examination. The collection of data is necessary to conduct the examination with the help of electronic resources. Legal basis for processing any personal data is GDPR art. 6 (1) (e), section 3 of the Data Protection Regulation for North Rhine-Westphalia (DSG NRW) and the legal relationship due to the examination in conjunction with the examination regulations of your program, which may be overlaid by the current General Examination Regulations (Rahmenprüfungsordnung), as well as the latest version of the regulations established by TH Köln’s Executive Board to meet the challenges posed by the coronavirus SARS-CoV-2 pandemic for the university’s teaching operations and academic affairs of April 30, 2020 (Amtliche Mitteilung 06/2020).

All data will be deleted as soon as it is no longer needed for the examination process or once the retention period for examinations has expired.

Get in touch
Please contact the Office of Student Services if you have any questions.


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