Examinations in the summer semester 2020

For all Bachelor's and Master's programs, special regulations apply for examinations taken until October 31, 2020.

Overview

  • Students participating in remote/online examinations may be required to sign and submit a declaration in lieu of an oath. Relevant information will be provided by the respective examiners.
  • Any examinations not passed are considered not taken. Passed examinations - depending on the type of examination - may be re-taken during the next examination period in order to improve the grade. Retakes will neither count towards the number of regular examination attempts nor towards the number of additional examination attempts.
  • Students may withdraw from an examination until its start. Medical certificates do not need to be submitted.
  • Students on leave of absence have the right to submit coursework and take exams irrespective of the reason for being on leave.

Declaration in lieu of an oath

Students participating in remote/online examinations may be required to sign and submit a declaration in lieu of an oath. With this declaration you confirm that you have worked on the examination independently and without unauthorized assistance and that you have not used any non-permissible resources. If you do not submit this declaration, your exam will not be evaluated. Your examiner will let you know if and how the declaration in lieu of an oath is to be submitted. A form is available for download on this page.

Please note:

If you submit your declaration in lieu of an oath by email, please make sure to keep the original signed copy as evidence. You may be asked to submit the original document, even after the examination.

Please also take note of the following information on copyright:

All teaching materials as well as exam questions/tasks and the evaluation scheme or sample solutions are protected by copyright. Any use of these materials beyond the actual teaching or exam context (e.g. upload to any platforms, print in lecture notes, forwarding to other students or other third parties (electronically or in print) etc.) is a criminal offense. In addition, it may lead to claims for injunctive relief and damages.

Free examination attempts ("Freiversuche")

In contrast to the additional examination attempts described in the General Examiantion Regulations (“Rahmenprüfungsordnung”), the following regulations apply to Bachelor’s and Master’s programs alike. However, they do not apply to Bachelor’s or Master’s theses or the respective final oral examinations (“Kolloquium”).

+I did not pass an exam. What happens now?

Any examinations taken and not passed until October 31, 2020 are considered not taken. For a limited time, the result will be displayed in PSSO and will then be deleted automatically. The attempt will not count towards the maximum number of possible examination attempts.

+I took an exam as an additional examination attempt and did not pass. What happens now?

Any additional examinations attempts taken and not passed until October 31, 2020 are considered not taken. The additional examination attempt is considered not used. As soon as the Office of Student and Examination Services receives the information that you did not pass an additoinal examination attempt, you will be notified by email to your university email account (smail.th-koeln.de). You will be registered for this exam for the next possible date.

+I used an additional examination attempt and passed the exam. Can I use this additional attempt again, based on these regulations?

No. If you used an additional examination attempt and passed the exam, the attempt is considered used and may not be used again.

+Can I repeat any passed exam to improve my grade?

No, it depends on the type of examination: You may repeat (partial) exams which were conducted as written exams (on-site, online and/or remote), open book exams or oral examinations (on-site or remote) in the next examination period to improve your grade.
Only exams with short processing times can be re-taken to improve the grade since in the current situation, it may be harder to perform your best in the exact moment.

+ How do I apply to retake an exam to improve my grade and which deadlines do I have to consider?

If you want to improve your grade of a passed exam, please submit the form “Registration for an exam to improve a grade of an exam passed in the summer semester 2020 in a Bachelor’s or Master’s program" during the registration period for the next possible exam date.
Please submit this registration form by email to the Office of Student and Examination Services during the exam registration period:
Registration for an exam to improve a grade of an exam passed in the summer semester 2020

+ I took an exam as my second/third/additional examination attempt and passed the exam. Can I retake the exam to improve my grade?

Yes, these regulations are not limited to the first attempt to pass an exam but only to certain exam types (written exams (on-site, online and/or remote), open book exams or oral examinations (on-site or remote)). If you want to improve your grade of an exam passed as your second/third/additional attempt, please submit the form “Registration for an exam to improve a grade of an exam passed in the summer semester 2020 in a Bachelor’s or Master’s program" during the registration period for the next possible exam date.
Please submit this registration form by email to the Office of Student and Examination Services during the exam registration period:
Registration for an exam to improve a grade of an exam passed in the summer semester 2020

+ I took an exam in a course that is part of a different program. Can I repeat the exam to improve my grade?

Yes. If you want to improve your grade of a passed exam in a different program which can be retaken based on the exam type (see above for details), please submit the form "Registration for an exam to improve a grade of an exam passed in the summer semester 2020 in a Bachelor’s or Master’s program “ during the registration period for the next possible exam date.

Please submit this registration form by email to the Office of Student and Examination Services during the exam registration period:

Registration for an exam to improve a grade of an exam passed in the summer semester 2020

+Can I withdraw from taking an exam to improve my grade?

You may cancel your registration for an exam by the regular cancellation deadline. Please note that if you cancel your registration you will not be able to use your attempt to improve your grade at a later date. You will keep the original grade of the exam.
In case of an excused withdrawal from the next possible exam date (e.g. due to illness) you need to re-take the exam on the following exam date, otherwise the attempt is considered not used. On the following exam date, an excused withdrawal is possible again. The same regulations apply.

+What happens if the next possible date to re-take the exam is during my semester abroad or internship?

If the examination regulations of your program require you to do an internship or semester abroad, you are to re-take the exam on the next possible date immediately after your semester abroad/internship.

+What happens if I am on a leave of absence on the next possible date to take the exam?

If you are on a leave of absence due to pregnancy, illness, to raise your child(ren) or care for close relatives, you are to re-take the exam on the next possible date immediately after your leave of absence.
If you are on a leave of absence for other reasons, you need to re-take the exam on the next possible date, i.e. while you are on leave.
If you are on a leave of absence to raise your child(ren) or care for relatives but are making use of your right to take exams while on leave, you also have to re-take the exam while on leave.

+Is it possible to worsen my grade if I retake an exam?

It is generally not possible to worsen your grade when retaking an exam. If you receive a grade that is worse than the one you received in your first attempt, you will keep the grade of your first attempt.

+ Where can I get advice?

Please contact the Office of Student and Examination Services if you have any questions on retaking exams.

Office of Student and Examination Services

Withdrawal from examinations

Students may withdraw from an examination at any time until the start of the exam. There are also no negative consequences for students who do not show up for an exam they are registered for.

Please note: If you “withdraw” from an exam after its start, i.e. If you start an exam but do not finish it, the usual regulations apply: You need to submit a medical certificate confirming your inability to take an exam at the time of the examination without delay (usually within three business days). 
Follow the link below for additional information: 
Withdrawal from examinations

Examinations while on leave of absence

Students on leave of absence may submit coursework and take examinations. Regulations that usually apply to students who are on leave for certain reasons will apply to all students on leave during the summer semester 2020.

Remote oral examinations

TH Köln offers remote oral examinations via the video conference tools Zoom and DFNconf. Technical requirements for these examinations are an Internet-capable computer or laptop, a reliable internet connection and a microphone and camera of a certain quality. Details will be announced by your faculty or TH Köln’s CampusIT.

The procedure for conducting oral examinations via Zoom or DFNconf is as follows:

  • Only the examinee, the examiner(s) or expert observer(s) participate in the video conference.
  • Details on the examination are announced by the examination board or the examiner.
  • Please have your MultiCa as well as a government issued photo ID (such as your passport) ready for an identity check. You may be required to submit your declaration in lieu of an oath (unless previously submitted).
  • A written record of the examination is to be produced by the examiner (or another person present who is assigned this task). This record is to include information on the identity check, the content of the exam as well as the technical conditions including possible interruptions. TH Köln will not record the examination in any other way. As examinee, you are not also not permitted to record the examination. Doing so will violate the confidentiality of the examination and the rights of the participants as well as section 201 of the German penal code (Strafgesetzbuch; Violation of the confidentiality of the spoken word).

Due to the lack of on-site supervision, other suitable measures are to be taken to prevent the use of non-permissible means or any other attempted cheating. For this matter, it is important that

  • you are captured on camera as well as possible during the examination and that you have sufficient distance to your computer or laptop and
  • no other persons are present in the same room during the examination. Please also make sure that no other persons can access the room for the duration of the exam.

To verify this, the camera is to be moved in such a way that the entire room is shown once before the examination as well as during the examination upon request.

In case the video connection is lost during the examination, the examination is to be repeated unless all participants agree, that the loss of connection is negligible and cannot possibly have any effects on the result of the exam. If all particpants agree, the exam may be repeated immediately after the connection was lost.

If there are significant difficulties in the transmission of sound and image, it is always to be verified if these difficulties have relevant negative effects on the examination. If necessary, the examination is to be canceled.

Alternatively, you may postpone your oral examination to the next regular examination period after the coronavirus pandemic when regular exam conditions as described in the examination regulations will be possible again and the situation caused by the pandemic no longer needs to be considered.

Remote online exams via Ilias

Remote online exams are mainly conducted through the exam function in Ilias. They are offered as open book exams or “eKlausur” (electronic written exam), with the difference that there is no supervision as usual. This is compensated by the identity check (i.e. Entering your CampusID and password) in addition to your declaration in lieu of an oath. In light of this, you are hereby reminded that it you are not permitted to pass your on your password or use another person’s CampusID. Any violation will result in sanctions (as defined in the examination regulations, fines, penal sanctions) as well as the withdrawal of your CampusID (revocation of your permission to use).

  • Details on the examination are announced by the examination board or the examiner.
  • Please have your MultiCa as well as a government issued photo ID (such as your passport) ready for an identity check. You may be required to submit your declaration in lieu of an oath (unless previously submitted).
  • A written record of the examination is to be produced by the examiner (or another person present who is assigned this task). This record is to include information on the identity check, the content of the exam as well as the technical conditions including possible interruptions. There will by no accompanying supervision or recoding of the examination via video conferencing tools. As examinee, you are not also not permitted to record the examination.
  • Additionally, you are not permitted to use the exam tasks for any other purposes than the particular exam. Any copying and distribution or publication (e.g. upload to any platforms, exchange through social media channels during or after the exam) etc.) is a violation of copyright and may result in additional sanctions.

Additional information on legal aspects of eExams

During the examination it is - as during any other on-site examination - not allowed to receive help from third parties or exchange information with other people (e.g. through social media platforms). In accordance with the regulations established by TH Köln’s Executive Board to meet the challenges posed by the coronavirus SARS-CoV-2 pandemic for the university’s teaching operations and academic affairs it is legally required that you submit a declaration in lieu of an oath in which you declare that you will not receive any support of third parties or make use of any non-permissible resources while taking the exam.

Any attempt to communicate or exchange information (e.g. resources) with other persons on the structure or content of the exam during the examination is considered attempted cheating and as a consequence, the examination will be graded “not passed”. Please also note that, as per the terms of use of TH Köln’s CampusIT,  it is not allowed to to pass on passwords to another person or using another person’s campusID and will result in the withdrawal of your CampusID (revocation of your permission to use). Additionally, the regulation on free attempts issued by TH Köln’s Executive Board does not apply in cases of attempted cheating. In addition, a cancellation of the exam after its start is not permitted. TH Köln expressly reserves the right to take further legal actions (removal from the student register, fine proceedings as well as the initiation of criminal proceedings for making a false declaration in lieu of an oath, etc.). If you fail to submit your declaration in lieu of an oath, your examination will not be evaluated with the exception of cases of attempted cheating. In this case, you are facing the consequences detailed above.

Additional information on data protection during eExams

In the summer semester 2020 and until the beginning of the lecture period of the winter semester 2020/21, TH Köln offers most examinations as electronic (online) examinations due to the restrictions caused by the coronavirus pandemic. When examinations are conducted using electronic resources the IP address of the computer used for the examination will be temporarily recorded in addition to the personal information (student ID number, first and last name) which is generally recorded for any exam as per TH Köln’s enrollment regulation and the legal relationship due to the examination.  The collection of data is required to conduct the examination with the help of electronic resources. Legal basis for processing any personal data is GDPR art. 6 (1) (e), section 3 of the Data Protection Regulation for North Rhine-Westphalia (DSG NRW) and the legal relationship due to the examination in conjunction with the examination regulations of your program as well as the latest version of the regulations established by TH Köln’s Executive Board to meet the challenges posed by the coronavirus SARS-CoV-2 pandemic for the university’s teaching operations and academic affairs of April 30, 2020 (Amtliche Mitteilung 06/2020).

All data will be deleted as soon as it is no longer required for the examination process.

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